FleetGov Software
One platform for every part of running a municipal fleet
From daily inspections to budget-season replacement decisions — built for superintendents managing a fleet alongside everything else on their plate.
Asset & Vehicle Tracking
A complete inventory of every unit in your fleet — vehicles, heavy equipment, trailers, generators, mowers, and snowplows.
- Specs, VIN, and purchase details on every asset
- Department assignment across Public Works, Police, Parks, and Water/Sewer
- Live status, location, and assigned driver
- Full usage and service history in one record
| Unit | Asset | Dept. | Status | Meter |
|---|---|---|---|---|
| PL-07 | 2016 International 7400 Dump/Plow | Public Works | In Service | 84,210 mi |
| PD-12 | 2022 Ford Police Interceptor Utility | Police | In Service | 41,377 mi |
| FD-02 | 2014 E-ONE Typhoon Pumper — Engine 2 | Fire | In Shop | 6,912 hrs |
| EMS-03 | 2021 Ford F-450 / AEV Type I — Medic 3 | Fire / EMS | In Service | 58,064 mi |
| PK-03 | 2021 Toro Groundsmaster 4000-D | Parks | Seasonal | 1,284 hrs |
Preventive Maintenance Scheduling
The core of the platform: automated PM triggers so maintenance happens before something breaks.
- Triggers based on mileage, engine hours, or elapsed time
- Automatic reminders before service is due
- One click turns a due PM into a work order
- PM compliance tracked at the fleet and department level
- PL-04DOT annual inspectionOverdue 3 daysCreate Work Order
- PD-12Oil & filter · every 5,000 miDue in 410 mi
- FD-02Annual pump test (NFPA 1911)Due Oct 28
- PW-06250-hour service · CAT 420 XE148 hrs left
Work Order Management
Turn “something's wrong with unit 12” into a trackable, billable, auditable record.
- Connects inspection findings and driver reports straight to a technician
- Tracks parts used, labor hours, and cost per repair
- Routes through an approval step before closing out
- Full audit trail for every repair, from open to close
Hydraulic leak at plow angle cylinder
From driver report · J. Martinez · Pre-trip, 6:12 AM
| Hydraulic hose assembly, 3/8" × 36" | 1 × $86.40 | $86.40 |
| AW-46 Hydraulic Oil (5 gal) | 1 × $64.00 | $64.00 |
| Labor — Derek Holm | 2.5 h × $46 | $115.00 |
| Total | $265.40 |
Inspections & DVIRs
Mobile-friendly daily vehicle inspection reports and DOT-compliance checks.
- Pre-trip, post-trip, and DOT annual inspection types
- Photo attachments on flagged defects
- Automatic alerts when a driver flags a failed item
- Direct tie-in to Master Technician-grade work orders for emergency and heavy-duty units
- Headlights, signals & brake lights
- Tires, wheels & lug nuts
- Service & parking brakes
- Emergency lights & siren 2 photos
- Patient compartment & stretcher mount
Fuel & Cost Tracking
See total cost of ownership without needing deep mechanical expertise.
- Fuel consumption logged by vehicle or department
- Cost tracking rolls up into total cost of ownership
- Spot inefficiencies before they become budget problems
- Ready for fuel card integration when you're ready to connect one
Gallons
38,028
Avg $/gal
$3.59
Fleet MPG
11.4
Parts Inventory
Avoid stockouts on common repairs and overstocking on rarely-used parts.
- On-hand quantity and reorder points per part
- Parts tied directly to work orders
- Automatic deduction from inventory when parts are used
- Vendor and unit cost tracking for every part
- BRK-PAD-PIU-F · Front Brake Pads — Police Interceptor3 on handReorder
- FLT-OIL-FL820 · Oil Filter — Motorcraft FL-820S34 on hand
- FLT-OIL-HD · Oil Filter — LF9009 (heavy diesel)18 on hand
- TIRE-PURSUIT-18 · Pursuit Tire 255/60R1812 on hand
- HYD-AW46-5G · AW-46 Hydraulic Oil (5 gal)10 on hand
WO-1042 used 1 × AW-46 Hydraulic Oil — stock updated automatically
Fleet Analytics & Reporting
The kind of output a public works director hands to a village manager or board.
- PM compliance, downtime, and utilization dashboards
- Exportable reports for budget reviews and board questions
- Age, mileage, and repair-cost trends per asset
- Data-backed replace-vs-repair recommendations
PM compliance
94%
Downtime
3.1%
Avg. age
8.4 yrs
Capital forecast ($M)
Replace vs. repair
- PL-012009 International 740086Replace
- PD-032017 Ford PI Utility71Plan
- PW-132012 Silverado 150064Plan
Mobile & Cloud Access
Techs and drivers work from a phone or tablet in the field or shop.
- Responsive design for shop floor and field use
- Cloud-based — no on-site server to maintain
- Role-based views for drivers, technicians, and managers
- One shared system of record, always up to date
Good morning, Derek
My Work · 3 today
EMS-03 · Light bar out
PL-07 · Hydraulic leak
PD-12 · Oil & filter
Compliance & recordkeeping
Every inspection, work order, and service record stored and retrievable for audits.
When records get pulled during a budget review or board question, they're one search away — not buried in a filing cabinet. Role-based access means drivers, technicians, finance staff, and elected officials each see only what's relevant to them.
Integrations
Ready to connect when you are
GPS/telematics, fuel card, and municipal finance/ERP connections are built into FleetGov's data model — connect a provider from Settings once you have vendor credentials in place, and stop duplicating manual data entry.