FleetGov Software
One platform for every part of running a municipal fleet
From daily inspections to budget-season replacement decisions — built for superintendents managing a fleet alongside everything else on their plate.
Asset & Vehicle Tracking
A complete inventory of every unit in your fleet — vehicles, heavy equipment, trailers, generators, mowers, and snowplows.
- Specs, VIN, and purchase details on every asset
- Department assignment across Public Works, Police, Parks, and Water/Sewer
- Live status, location, and assigned driver
- Full usage and service history in one record
Preventive Maintenance Scheduling
The core of the platform: automated PM triggers so maintenance happens before something breaks.
- Triggers based on mileage, engine hours, or elapsed time
- Automatic reminders before service is due
- One click turns a due PM into a work order
- PM compliance tracked at the fleet and department level
Work Order Management
Turn “something's wrong with unit 12” into a trackable, billable, auditable record.
- Connects inspection findings and driver reports straight to a technician
- Tracks parts used, labor hours, and cost per repair
- Routes through an approval step before closing out
- Full audit trail for every repair, from open to close
Inspections & DVIRs
Mobile-friendly daily vehicle inspection reports and DOT-compliance checks.
- Pre-trip, post-trip, and DOT annual inspection types
- Photo attachments on flagged defects
- Automatic alerts when a driver flags a failed item
- Direct tie-in to EVT-grade work orders for emergency and heavy-duty units
Fuel & Cost Tracking
See total cost of ownership without needing deep mechanical expertise.
- Fuel consumption logged by vehicle or department
- Cost tracking rolls up into total cost of ownership
- Spot inefficiencies before they become budget problems
- Ready for fuel card integration when you're ready to connect one
Parts Inventory
Avoid stockouts on common repairs and overstocking on rarely-used parts.
- On-hand quantity and reorder points per part
- Parts tied directly to work orders
- Automatic deduction from inventory when parts are used
- Vendor and unit cost tracking for every part
Fleet Analytics & Reporting
The kind of output a public works director hands to a village manager or board.
- PM compliance, downtime, and utilization dashboards
- Exportable reports for budget reviews and board questions
- Age, mileage, and repair-cost trends per asset
- Data-backed replace-vs-repair recommendations
Mobile & Cloud Access
Techs and drivers work from a phone or tablet in the field or shop.
- Responsive design for shop floor and field use
- Cloud-based — no on-site server to maintain
- Role-based views for drivers, technicians, and managers
- One shared system of record, always up to date
Compliance & recordkeeping
Every inspection, work order, and service record stored and retrievable for audits.
When records get pulled during a budget review or board question, they're one search away — not buried in a filing cabinet. Role-based access means drivers, technicians, finance staff, and elected officials each see only what's relevant to them.
Integrations
Ready to connect when you are
GPS/telematics, fuel card, and municipal finance/ERP connections are built into FleetGov's data model — connect a provider from Settings once you have vendor credentials in place, and stop duplicating manual data entry.